ROPAi uses AI to build and manage your Records of Processing Activities — with DPIA screening, Privacy Notice generation and Supplier risk scoring built in. No legal expertise needed.
The ICO issued £11M+ in fines in the UK in 2023. Yet the vast majority of SMEs manage their ROPA — if at all — in a shared Google Sheet that no one updates.
Spreadsheets are version-uncontrolled, incomplete, and fail audits. Every SME processing personal data must maintain an Article 30 record — yet most don't have one that would survive scrutiny.
Data protection consultants charge £150–£500/hour. A single ROPA audit costs £2,000–£10,000+. For SMEs, that's not sustainable — especially when the ROPA needs updating every quarter.
Most SMEs don't know when a DPIA is legally required, how to run one, or what to record. Under UK GDPR Article 35, getting this wrong is a significant enforcement risk.
ROPAi guides you through every step with AI — no legal expertise, no consultants, no confusion.
ROPAi's conversational AI asks you plain-English questions about each data processing activity — who, what, why, how long. No legal jargon. Takes 3–5 minutes per entry.
Article 30 mappedYour answers populate a structured, ICO-ready ROPA. DPIA screening runs automatically. Supplier risk is scored. Privacy notices are generated in one click.
AI-poweredContract expiry alerts, renewal reminders, risk flags and a live compliance score keep your ROPA accurate and audit-ready — without you having to remember anything.
Always up to dateBuilt specifically for UK SMEs — every feature maps to a real compliance obligation, not a generic checklist.
Conversational AI builds your ROPA entry in minutes. Captures all 13 UK GDPR Article 30 mandatory fields through simple plain-English questions. No legal knowledge required.
Automated Article 35 assessment using a 5-question weighted scoring model. Instantly tells you whether a DPIA is required, uncertain, or not needed — with an auditable record.
One-click generation of a UK GDPR-compliant privacy notice from your ROPA data. All 10 ICO-mandated elements included. Copy and use immediately.
AI risk scoring across every data processor — 0 to 100. Visual dashboard showing high, medium, and low risk suppliers with breakdown by data sensitivity, transfer destination, and DPA status.
Attach DPAs, MSAs, and NDAs to each ROPA entry. Track expiry dates and get renewal alerts. Never miss a DPA renewal again — the system tells you before it's too late.
DPIA, TIA, and LIA templates authored by a qualified data protection solicitor. Updated periodically. Built into the platform — no ad hoc AI generation.
Three tiers built around how you work — solo operator, growing SME, or DPO managing multiple clients. Annual billing saves ~17%.
All prices ex-VAT. No long-term contract required. Cancel anytime.
"We'd been putting off our ROPA for 18 months. ROPAi got us to a complete, auditable register in one afternoon. The AI interview is genuinely impressive — it asked exactly the right questions."
"The DPIA screening alone is worth it. I was manually checking Article 35 criteria against a checklist. Now it runs automatically and gives me an auditable trail. That's hours saved per week."
"As a DPO managing 8 clients, the supplier intelligence dashboard is a game changer. I can see risk across all their processors in one view. My clients love the privacy notice generator too."
ROPAi is currently in early access. Join the waitlist to get priority access, founding member pricing, and direct input into the product roadmap.
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